How to Disassemble an Office Chair
If you want to replace a cylinder on your office chair, or return or ship it, you may need to know how to disassemble your chair. If you have the proper tools, disassemble is not difficult. These instructions explain how to remove a cylinder. When it comes to removing the chair arms and back, that is easier and since each chair is different, we won’t try to explain that process here.
Tools You Need:
- Pipe Wrench or Vise Grips
- Rubber Mallet or Hammer
Remove the Base
Extend the chair as high as it will extend, and remove the back and the arms. Then flip your chair upside down. Use a hammer or mallet around the cylinder rim that protrudes from the center of the base.
Be careful not to use the mallet on the cylinder middle or tab. Hammer all sides numerous times. This is easier if someone holds up the chair for you. 5-10 hammer hits should cause the chair to fall from the base. This leaves the cylinder attached to the under-chair control. Remove the wheels.
Remove the Cylinder
Apply your lubricant where the control mechanism meets the cylinder and let it sit for 10 or 15 minutes.
Use the pipe wrench or vise grips to grasp the cylinder as close as you can get to the control mechanism. Use an assistant or your body weight to prevent the seat from moving. Push forward on your vise grips or pipe wrench. After 5-15 seconds pushing, it will twist. When you feel it twist, the cylinder should come off easily. Total time is usually 10 or 20 minutes, as long as you have the right tools.
Replace a Cylinder
After you remove the original cylinder, replace that with a new one and assemble the rest of your chair as you did the first time.
Disassemble a Chair for Return
Package your chair as it was when you received it. You may not need the original box, but usually you will. Include all protective packaging or pack with bubble wrap. You will be liable for any damage in shipping.
Two questions we consistently receive related to online chair buying is how to replace a cylinder if it fails or how to disassemble a chair for return if a customer finds it does not suit them. Both require the same steps and processes to remove the cylinder, and with the proper tools, it doesn’t have to be a hassle. In fact, it can be completed in less than half an hour. The following are detailed instructions on removing a cylinder. (We do not include full instructions on disassembling a chair as removing the back and arms varies per chair and is easier than removing a cylinder. This is the most difficult part.)
Step 1: Gathering the Necessary Tools
Vise Grips or Pipe Wrench
Rubber Mallet or Hammer
Step 2: Removing the Base
Extend the chair to its maximum height, remove the arms and the back, then flip the chair upside down. Using a rubber mallet, hammer around the rim the cylinder that is protruding from the middle of the base.
Take care not to hammer the middle of the cylinder or the tab. Hammer all sides various times; it is best if someone can hold up the chair by the legs of the base off the ground. It should take around 5-10 hammer shots and the chair should fall from the base, leaving the cylinder attached to the control under the chair. Then, remove the wheels from the base. These can simply be pulled off.
Step 3: Removing the Cylinder
Apply the lubricant to where the cylinder meets the control mechanism (image of cylinder). Let it rest for 10-15 minutes.
Using vise grips or pipe wrench (the latter pictured to the right), grip the cylinder as close as possible to the control mechanism. Then, either using your body weight or with assistance of someone, put weight on the seat to prevent it from moving. Then, push forward on the pipe wrench or vise grips. Use force, but after 5-15 seconds of pushing, it should twist. Once you feel the twist, the cylinder should easily come off.
Total time shouldn’t take more than 10-20 minutes, provided the appropriate tools are available.
After removing the original cylinder, replace with a new cylinder and assemble the rest of the chair as you put it together in the first place. It is straightforward and simple.
Disassembling a Chair For Return:
Package the chair as you received it. Depending on where you purchased the office chair you may not need the original box however the vast majority of online chair retailers do stress that you have the original box and return it within 30 days. A select few have generous 90 day return policies but likewise require the original box. Include all the protective wrapping – if that is not available, stuff the box with bubble wrap to protect the chair. Retailers will hold the manufacturer liable for return shipping damage.
While the tasks of removing the cylinder may seem daunting, using the proper tools and exercising patience will ensure that you are able to capably and efficiently get past the most difficult step in disassembling a chair.
For more helpful information and advice on office chairs please visit SitBetter.com!
Sitting in an office chair is pretty much inevitable for most of us that spend the majority of our days sitting and working in front of the computer. Most office chairs get put to good use, with some spending hours of overtime regularly as well as more time sitting in a chair than sleeping in a bed at night. If you are anything like me, you do not take time to consider just how much use you get out of your office chair, especially if you are sitting 8 hours a day, 5 days a week. Those countless hours of use can add up and eventually wear down your chair. For most, this will happen sooner than expected especially if your chair is not properly taken care of. Cleaning and maintaining your office chair are key components to prolonging the life of your chair but it takes more than just a wipe down with a rag to keep your chair looking new. If you want to extend your office chair’s life, save your money and the hassle of having to continuously purchase new chairs there are certain necessary steps to take to get more out of your chair.
- Purchase a Chair That is Built to Last – The easiest way to ensure that a chair will be designed to withstand years of use is to purchase a chair that is built to last. This is simple, if you are looking for a bargain chair at your nearest Staples or Office Depot, perhaps you will get a great price but in turn you will also be receiving a chair that is made of bargain components. In other words, it will not last you as long as you might expect and you will most likely need to purchase another new chair a year or two down the line. It actually makes more sense in the long run to spend more on a chair that will last ten years then to have to continuously purchase new chairs every year, and is less of a hassle.
- Look at the Manufacturer Warranty – Almost every office chair comes with a manufacturer warranty, and if they do not it is probably not worth your investment. It is crucial to read each manufacturer’s warranty to determine if the chair of interest will be a worthwhile purchase. Find out what parts are warranted and for how long each component of the chair is warranted for. You can tell a lot by a manufacturer’s warranty; if their parts are warranted for 10 years or have a lifetime warranty, this shows they are that confident in their product and construction of their chair that they are willing to take the risk of extending the warranty for multiple years. Remember when a part breaks on your office chair, that comes out of the manufacturer’s funds to have to replace it which is why some warranties are very limited. It is important to keep in mind that all manufacturer’s will warrant their seat fabrics for less time than their components, which is standard with everyone because this is the first part of all chairs to fade with time due to how often it gets rubbed/used. If you want to make certain that the fabric on your chair will not fade over time, try looking for a chair that has a higher grade fabric as an optionor opt for a vinyl/leather chair that tolerate a bit more use and abuse than fabric chairs.
- Clean Your Chair Regularly – Spills and stains are bound to happen as well as unpleasant order, which is why it is important to be proactive in cleaning your office chair regularly. A good upholstery cleaner will do the trick and keep your chair looking new for years. Keep your upholstery cleaner and a clean rag in a convenient location in case a spill happens. As soon as something is spilled, quickly use your upholstery cleaner blotting the stain with a clean rag before the stain has time to spread and set in the fabric. It is also possible to make your own fabric cleaner with warm water and a little detergent. Be careful to clean gently in order to avoid ruining or damaging the fabric. If you are accident prone, there is also the option to opt for a vinyl or leather office chair which would be much simpler to clean.
- Inspect the Chair Every 6 Months – Just like any other piece of machinery that gets used often, screws and bolts can become loose as time progresses. In order to avoid accidents, such as a chair collapsing or a part giving out, you should inspect your chair at least once every 6 months to make sure all parts and components of the chair are tightened. Look for defective casters/wheels, loose securing bolts, loose arms, broken mechanism, and evidence of cracks on the base of the chair from stress. If any of these parts are broken, contact your furniture dealer to see if these parts are under warranty. As aforementioned, if your chair has a good warranty, you should be able to get these replacement parts shipped to you for free.
- Do Not Lean Too Far Forward or Too Far Back – Be wary to not lean too far back in your chair so that the wheels or legs lift up from the floor. Leaning too far back can cause the chair to give from under you and cause structural damage, or loosen key components that can cause the chair to break or fall apart. Not only that, but you can hurt yourself as well! On the contrary, you also need to make sure not to lean too far forward by putting all your weight on the front of your chair. The chair can tip over leading to your chair getting damaged or even worse you getting hurt by falling onto your desk.
- Determine the Weight Rating – Standard office chairs are designed to hold up to 250 pounds. With the exception of specialty big and tall office chairs, with some that can hold up to 550 pounds, most office chairs you will find online can only hold a maximum weight of 250 pounds. If your weight requires a specialty chair, it is best to pay the extra money to get one otherwise your chair will not be under warranty and will exponentially increase the chances of it breaking much quicker. Big and tall office chairs are constructed with heavy-duty components, sometimes this even includes and all indestructible steel frame, and are specifically designed for tough environments. Every good office chair website will have a place on their product pages that explains the maximum capacity for each chair and if you are unable to find that information do not be afraid to ask.
To view Sitbetter’s extensive catalog of high quality office chairs, with the best warranties and construction around please click here!
Just about every office chair comes standard with wheels (also known as casters) which allow you to move freely from one place to another with ease. If you are anything like me and sit in your office chair for eight hours a day, your chair will inevitably get some mileage on it. You may not even be aware how often your chair rolls around, even if it is to simply adjust the way you are sitting, almost every movement your body makes requires the chair to move. When the wheels of your office chair stop working well, moving your chair may start to become a struggle rather than a convenience. Wheels often do not function properly because they become clogged with dirt, hair, dust, and other debris. Fortunately, cleaning the wheels of your chair is an easy task that does not require much work. It will also return your chair back to the enjoyable piece of furniture it once used to be.
The first step to getting your chair wheels squeaky clean again is to start by tipping your chair upside down, making the wheels of the chair stick up in the air. You may want to sit in another chair while beginning the cleaning process in order to avoid fatigue. If you are worried about getting your hands dirty come prepared by wearing latex gloves and have a trash bag readily available to throw away the debris as you go.
In order to remove larger debris, use a butter knife as your tool of choice to scrape them off. A butter knife will fit through the slots and under the wheel cover. These areas can easily be cleaned and will allow you to remove most of the debris that are preventing the wheels from rolling. Be tactful in how you use your knife to clean; too much force may create gouges in the plastic wheels which will prevent them from spinning properly. For removing unwanted hair from wheels, use a pair of tweezers.
Next you will want to remove the wheels from your chair. On most chairs, the wheels can simply be pulled off with a little force. Some chairs may require a screwdriver to unscrew the wheels from the chair. Once the wheels are removed, rub the wheels down with a damp cloth in order to remove any excess grime or dirt. If you need assistance reaching inside the wheels, cotton swabs work great for getting in those tough to reach areas.
Once you are done cleaning your wheels, make sure to thoroughly dry each of them with a clean dry cloth, paper towel, or towel. If moisture remains inside the wheel, it can cause squeaking or allow dirt to stick easier. Spray the inside of each wheel with a spray lubricant. Wipe off any excess or dripping lubricant as it can attract dirt.
Once you are done cleaning, drying, and lubricating your chair simply pop your wheels back on and flip your chair back over. Your chair should roll good as new and depending on how often you use your chair, you should be good in the wheel cleaning department for awhile. The whole process is a pretty quick and shouldn’t take you more than ten minutes.
When you purchase an office chair, a large majority of the time your chair will come equipped with casters, which are basically the wheels you have on your chair that allow you to move around. If your chair does have wheels, you are probably using them in your office more than you realize. For most of us, how much we use the wheels on our office chair generally is not a recurring thought that goes through our mind regularly. From rolling over to the printer to rolling to the fax machine, office chair wheels get a pretty good amount of mileage on them without us even thinking about it. Until the day you realize your casters are not working properly or one breaks, then you begin to notice how much you actually depended on them. Or there is always the slight chance you and your employees embarked on an office chair racing challenge and one of you took a turn too sharply and broke one of the chair’s casters in the process. That sometimes can happens too.
If any of these scenarios do take place, there is no need to worry, replacing the casters on your office chair is actually pretty simple. If you know the model number and manufacturer for your office chair, you can easily locate the casters that will fit properly. Sometimes if you flip your office chair over and look underneath the seat, that information is readily available on a paper attached. Alternately, when you get your chair in the mail save any papers you get in that box because they will generally have information on the manufacturer and chair you purchased. Once this information is located you can call the manufacturer, or even the retailer you purchased the chair from. If they do not carry the casters, they should at least be able to point you in the right direction to purchase a new set for your chair.
Casters appear to be the same on every chair, but in reality there are many different varieties of casters available. The difference in casters is the material from which they are made from and whether you want them to move or not. It is just a matter of finding out which caster is going to work for the surface your office chair will be rolling on and how you want your chair to function. If you are rolling around on a carpet, plastic casters are the way to go and generally come standard on chairs. A harder caster is needed for a harder surface, such as tile or hard wood floors. If you do not want your chair to move, then you should opt for glides rather than casters which allow your chair to stay in one place. Pressure braking casters can also be used if you want your chair to stay in one place, but you also want the ability to move around at the same time. Simply applying pressure to the casters while sitting down will brake your casters, allowing you to stay in one place.
If you are looking to spice up your office chair, you will find that there are casters for your office chair available in many different colors. No longer is the standard of black or silver casters for your office chair enforced, now you can easily match the casters to go with your decor, the color of the chair, or even if you want to add a little spice to a black or neutral colored chair. This is a great way to add a touch of style to your chair that is inexpensive and requires little effort.
Office chair casters, as simple as they are, are something you do not realize is a necessity until they are not working properly. If yours are not working or if you just want a different kind of caster, it is simple to replace and relatively inexpensive. While casters are a small part of the overall chair, they are still needed to make the chair function properly overall. If you need help getting replacement casters for a chair that you purchased on Sitbetter.com we will be happy to assist you! Call our toll free number at 1-866-311-9421.