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How to Keep Your Office Organized
This entry was posted on September 16, 2011.
Whether you work from home or you are a business manager for a large corporation, most of us all have one major fault in common: the tendency to be unorganized. While some of us have organizational skills at home, bringing them to the office is a whole different story; and for those of us that have trouble staying organized even at home, well there seems to be no hope for us. Just as with any room in a house or business, an office space can quickly become messy and unorganized when not attended to. With the amount of papers, office supplies, and mail that piles up on a daily basis, your office can easily be transformed into a clutter filled disaster, making it difficult to find what is needed. There are plenty of quick solutions to keeping your office more organized with most requiring little effort. The easiest and most cost effective-solution is purchasing office organizational equipment. Four office accessories that can help lead your office to looking tidy and more presentable are file cabinets, computer holders, pencil drawers, and cable management accessories.
A file cabinet is a smart choice for any office environment with its ability to conceal and store unneeded documents that otherwise usually end up sitting on a desk for months on end. When papers begin to pile up, it can often be difficult to find what you are looking for which can be detrimental to any business, especially if it is something critical such as an invoice that needs to be paid. Filing allows for the easy organization of documents and quick access to information when needed. There are a number of different file cabinets available from vertical files to lateral files to locking files to files made of different materials.
It is important to consider which will work best for your business or home environment. Things to consider when purchasing a file cabinet include the size of the documents that will be filed away (will they be letter sized or will you be storing larger papers), the amount of documents that need to be stored, the area the file will be in, the material you will want the file to be made of, and the size of the file you will need. Larger businesses that have many documents that need to be stored will probably need a larger file with four drawers that can be stored in a file room whereas a home office may only need a small two drawer file to store a few important documents. Other companies may want to provide each of their employees with their own individual file drawers to help keep all of their desks more tidy and clean.
Computer holders are beneficial for any work station with their ability to keep your CPU safe from various external elements and your work space free from clutter. When CPU systems are left on the floor this can create an untidy office appearance, they can scratch or damage the flooring, can be in the way of a person's personal work space, and can even cause unnecessary accidents from people tripping over it or stubbing their toes by running into them. Some CPU holders have a metal bracing system which tightly holds the CPU on both sides and offers support from the bottom while other value oriented versions come with a series of straps which can hold the computer in place. Most CPU holders can be easily installed underneath the user's desk or attached to the wall, cleanly out of sight allowing for a more productive work environment. Most also come with anti-skid pads to prevent the CPU from sliding out of position and falling out of the holder.
When small office accessories such as pencils, erasers, markers, or paperclips need an efficient and effective way to be stored that will also allow for easy access when needed, a pencil drawer is the number one go-to solution. They can easily be installed underneath a desk, coming with all the proper hardware needed for installation, and simply slide out when needed. A pencil drawer allows for your desk to have a neat appearance by eliminating the small accessories that often get piled up and creating more space for other more significant items. Pencil drawers often have a small and sleek design that will be imperceptible from the view of others when looking at your desk. Another benefit is that pencil drawers are very inexpensive and will not put a damper on your budget. A good pencil drawer can be purchased for less than $75 with free shipping if bought over the internet. There are also laptop security drawers available, which can store your laptop when not in use with the added security of a lock and key that are needed to open the drawer.
One common annoyance that many people experience in their office that can lead to a messy appearance is the amount of cables and cords that are strewn about their desks and work areas. Most would not even think of a way to conceal wires and cords, and do not have knowledge of a very inexpensive solution available for this problem. Cable management accessories are readily available to house and route cables, power strips, and ballasts. They offer protection for technology, order for users, and easy installation for almost any surface with just two screws or double-sided tape. The system keeps technology and cords off the floor to maintain an organized work area and facilitate cleaning under desks. Cable management accessories come in different sizes and widths to accommodate wires of differing thicknesses, from thin computer connecting wires to thick phone wires. They can be installed in countless configurations to accommodate each user and unique work environment.
Having an organized office is beneficial for yourself and your employees by creating a more comfortable work environment and therefor also creating a more productive environment. With the number of distractions that take place at work on a daily basis, one less worry can be eliminated by having a clean and organized work space. If your business has clients or guests visiting on a consistent basis, they will also be left with a more favorable impression of your company if they step into a pristine office environment. After all, the state of your office area is a reflection of your business and who would not want to leave both your employees and guests with a favorable impression? Office organization supplies can be purchased online for affordable prices by reputable manufacturers. They do not require much research, so you will be able to rest assured that what you purchased will be exactly what you receive, all while being able to shop within the convenience of your own home.
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